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Core Functions
Under the supervision of the department Director, the Programs Administrator is responsible for supporting the Director with all funding agreements and reporting requirements of these funding agencies. The incumbent is responsible for ensuring that the department Coordinators are in line with the budget requirements of each funding source. The Programs Administrator works closely with the Director and Coordinators in supporting early childhood development, as well as creating and sustaining early childhood networks of support to enhance the overall developmental needs of all children aged 0-5 in Eeyou Istchee.
Characteristic functions
Functional Responsibilities:
- Oversee all incoming funding sources.
- Review monthly financial report and annual activity reports.
- Prepare and provide monthly financial statistical reports related to funding programs.
- Assist in identifying training needs for the Department and Childcare Centre Directors.
- Participate in all department related activities.
- Collaborate and support all department Coordinators in achieving their goals.
- Liaison between department Coordinators and Director.
- Support the Director with department mandate and with meeting funding obligations.
- Sit and participate at the regional committees.
- Help coordinate department activities and special events.
- Ensure monthly operational funding disbursement are made to all childcare centres.
- Periodically evaluate IT or equipment needs of the department.
Internal Programs Monitoring Responsibilities:
- Collaborate with the department Coordinators in the research and development of programs, including preliminary budget estimates.
- Assist the Coordinators in researching and evaluating training needs of the department.
- Support the Coordinators in managing their respective program budgets.
- Produce and develop material for promotional use for department.
Reporting Responsibilities:
- Collaborate in the preparation of the annual activity reports.
- Collaborate with Coordinators with producing reports and compiling data for the department.
- Assist the Coordinators with developing reporting mechanisms for childcare or other statistics when required.
Budgeting/Funding Responsibilities:
- Prepare in the development and monitoring of the regional budget, in collaboration with the Director.
- Prepare and provide monthly financial statistical reports related to funding programs.
- Ensure that the database is maintained and updated to provide prompt monthly reporting to finance department.
- Ensure compliance on funding programs by maintaining database and reference files according to agreement requirements.
- Assist and cooperate with the Finance Department on internal audit of funding programs.
- Maintain, organize, and audit documentation.
- Receive and analyse the financial and activity reports from the finance department.
Administrative Responsibilities
- Assist the Department with general inquiries.
- Maintain, organize, and audit documentation. Liaison with funding agencies such as Ministère de la Famille (MF), Service Canada, and others
- Participate in the planning and organization of workshops, conferences and other events related to Early Childhood.
Additional Responsibilities:
- Maintain up-to-date knowledge and skills in area(s) of responsibility.
- Perform other duties as required.
Qualifications
Education:
- College degree in Administration, Judicial Administration or a related field.
- Certification in Project Management an asset.
Experience:
- Three (3) to five (5) years of relevant work experience.
Language:
- Verbal fluency in Cree.
- Fluency in English.
- Fluency in French is an asset.
Knowledge and Abilities:
- Strong presentation skills including report writing.
- Customer focused and service oriented.
- Proven ability to communicate effectively.
- Proven ability to be discreet and maintain confidentiality.
- Strong attention to detail and accuracy.
- Strong organizational skills and the ability to multi-task.
- Strong judgment and proven ability to problem solve.
- Demonstrated ability to take initiative.
- Demonstrated ability to work under pressure and to adapt to a changing environment.
- Working knowledge of computers and Microsoft Office products.
Additional Requirements:
- Typical office setting where there are no unusual physical demands.
- High sense of moral integrity.
- Must agree to a criminal and security background check.
The Cree Nation Government may, at its discretion, waive any or all of the aforementioned requirements if a suitable candidate who is a JBNQA beneficiary accepts to follow a training plan determined by the Cree Nation Government as a condition of employment.
Application
Your application must be sent by email or fax with the competition number: Req #149