Calls for Tender

The Cree Nation Government is issuing a tender for the provision  of  furniture for CNG Police Station Waskaganish currently being constructed in the Cree First Nation community of Waskaganish, QC, in accordance with the attached Information and Instructions to Bidders.

Tenders must be received by November 16, 2018 at 11:15AM. Sealed tenders can be hand delivered or couriered to the following address with the envelope addressed as follows:

“Tender 2018-T22 – Furniture for CNG Police Station Waskaganish”

Cree Nation Government Department of Capital Works and Services (CWSD) 270 Prince, Suite 202

Montreal, Quebec H3C 2N3

Tenders will be opened and reviewed by the selection committee, at the Capital Works and Services’ office located at 270 Prince Street, Montreal, Quebec immediately following the tender closing time.

The Cree Nation Government reserves its right to reject any and all tenders at its sole discretion. The Cree Nation Government is not obliged to accept the lowest priced tender, nor is the Cree Nation Government obliged to accept any tender at all.

1. General Information and Instructions

1. 1 The Cree Nation Government, through the present call for tenders, is soliciting offers (“Tenders”) from interested bidders (the “Bidders”) to purchase the goods set out in Schedule A of the present Information and Instruction to Bidders

1.2  Any questions in relation to this call for tenders must be submitted in writing to the Cree Nation Government Capital Works and Services Department, via email to procurement@cngov.ca.

1.3  The question period for this call for tenders closes on November 9, 2018 and any questions received after that date shall not be answered

1.4 The Cree Nation Government will endeavor to issue an addendum, if required, or otherwise to answer any questions in writing to all Bidders simultaneously. All addenda will be posted on the système électronique d’appel d’offres du gouvernement du Québec (“SEAO”) via seao.ca. Bidders must acknowledge receipt of any addendum by including in their Tender submission a list of all posted addenda.

1.5 All Tenders must be in writing and must be delivered by hand, by registered mail or  by  pre-paid  courier  to  the  Cree  Nation  Government  in   a  sealed envelope and must be received by the  Cree  Nation  Government  prior to 11:15 am on November 16, 2018 (the “Closing Time”). Verbal Tenders shall not be considered

1.6 Bidders must submit one (1) original and two (2) copies of their Tender. Bidders must also submit one (1) digital copy of their Tender on a USB key, to be included in the sealed envelop

1.7 Along with other documentation requested in this call for tenders, each Bidder must complete the “Bidder’s Response Form”, attached hereto as Schedule B, and return this document to the Cree Nation Government with their Tender by the Closing Time.

1.8 The Tender envelope must clearly indicate the name and coordinates of the Bidder, and be addressed as set out in the Notice of Tender.

1.9 The Cree Nation Government shall not accept responsibility for any partially transmitted or otherwise incomplete Tender. The Bidder must ensure that its Tender, including all required documentation, has been received by the Cree Nation Government by the Closing Time.

1.10 The Cree Nation Government shall not be responsible or liable for any direct or indirect costs incurred by the Bidders in the preparation of a Tender.

1.11 Each bid must include a certified cheque in an amount equivalent to 10% of the value of the bid, made payable to the CNG, or by a bid bond in the same amount and valid for a period of sixty (60) days from the closing date. This bond shall be exchanged at the signing of the contract for performance bonds for wages, materials and services, each one correcponding to 50% of the amount of the contract.

1.12 Tenders received by the Cree Nation Government after the Closing Time will be returned unopened to the Bidder, provided that a return address is indicated on the sealed envelope, failing which the Tender will be destroyed without being

1.3 Tenders, as well as all related documents and communications, shall be in English.

1.14 The Cree Nation Government reserves its right to reject, at its sole discretion, any or all Tenders or any part of any Tender at any time. Tenders that contain qualifying conditions, that lack a document or information that the Cree Nation Government deems to be essential, or that otherwise fail to comply substantively with this call for tenders shall be automatically disqualified and rejected.

1.15 Unless otherwise prescribed in the present Information and Instructions to Bidders, the bid price of any Tender shall be a total, all-inclusive, fixed sum amount. The price shall not include Provincial Sales Tax and Goods and Services

1.16 Bidders shall not, at any time prior to the issuance of the Notice of Award, communicate or attempt to communicate, directly or indirectly, with any other employees or representatives of the Cree Nation Government in relation to this call for tenders, other than in accordance with subsection 2.

Related Documents

1. Objective 

The Cree Nation Government (the “CNG”) is requesting bids for the Flags for Mistissini Police station in Mistissini (“Call for Tenders”), the whole in compliance with local by-laws, the Bylaw Concerning the Procedures and Requirements  relating  to the Calling of Tenders and Awarding of Construction Contracts and the By-law concerning the Regulation of Certain Buildings   for the Protection of Public Health and Safety (the “By-Laws”) adopted by the CNG pursuant to section 85  of  the  Act respecting the Cree Nation Government  Relevant  extracts  of the By-Law will be included in the Contract Documents (as defined in section 5 below).

2. Queries

For any queries concerning this Call for Tenders, Bidders (as defined in section 3 below) are invited to contact the responsible at the coordinates listed at section 5.

3. Bidders

The CNG is requesting bids solely from Cree Contractors (as defined in section 12 below) holding all required licenses and authorizations to carry out construction activities in Quebec and possessing the capacity to successfully perform the terms and conditions of the contract (the “Bidders”). In all cases, the overall contract price, financial stability, experience in performing similar contracts, capabilities, and abilities of the concerned Bidder must meet with the approval of the Director of Capital Works and Services.

4. Sub-Contractors and Suppliers

The Bidders are responsible for the selection of sub-contractors and suppliers, in terms of their solvency and of their bid content. Each Bidder shall indicate in its bid, the names and addresses of proposed sub-contractors and suppliers and a brief description of the work entrusted to them or the materials ordered from them. The Bidders must inform the sub-contractors and suppliers of the conditions of the contract and ensure that they hold the required permits and licenses and meet all other requirements under the contract.

5. Contract Documents

The plans, specifications, contract documents (including the form of contract which shall be based on the Cree Nation Government Tender documentation and other information related to this Call for Tenders (the “Contract Documents”) may be obtained as of October 15, 2018, electronically, from SEAO.ca

Cree Nation Government – Capital Works and Services

270, Prince Street, suite 202 Montreal, Québec, H3C 2N3 Tel.: 514-861-5837

Fax: 514-395-9099

Email: procurement@cngov.ca

Upon request and at the Bidder’s cost, the Contract Documents may be couriered to the Bidder.

6. Submission of Bids

The bids shall be delivered in sealed envelopes (one original and two copies) as well as a digital copy on USB, addressed to the Cree Nation Government, no later than October 29, 2018 at 11 o’clock AM (Eastern time) (“Closing Date”) at:

Cree Nation Government – Capital Works and Services With the mention «2018-T21 Flags for Mistissini Police station» 270, Prince Street, suite 202 Montreal, Québec H3C 2N3

Attn: Director of Capital Works and Services

Each bid must include a certified cheque in an amount equivalent to 10% of the value of the bid, made payable to the CNG, or by a bid bond in the same amount and valid for a period of forty-five (45) days from the Closing Date. This bid bond shall be exchanged at the signing of the contract for performance bonds for wages, materials and services, each one corresponding to 50% of the amount of the contract.

7. Validity of Bids

Each bid must remain valid and irrevocable for a period of forty- five (45) days from the Closing Date.

8. Commitment

Neither this Call for Tenders nor the Bidders quotations shall constitute a contract with the CNG. A contract may only be executed upon the written acceptance of the bid of a successful Bidder and award of the contract by the Executive Committee of the CNG upon the recommendation of the Director of Capital Works and Services in accordance with the terms of the Contract Documents.

9. Confidential Information

The Contract Documents provided to the Bidder by the CNG are confidential, shall remain the sole property of the CNG and may not be used outside the context of this Call for Tenders without the CNG’s prior written consent.

10. Limitation of Liability

The CNG shall not be responsible or held liable for damages, including without limiting the generality of the foregoing, liability for costs of preparing the bid, loss of profit or loss of property, and each Bidder hereby releases, indemnifies and agrees to hold the CNG harmless from any liability arising from the Bidder’s submission of a bid in accordance with this Call for Tenders.

11. Discretion

The CNG is not obligated to accept the lowest bid or any other bid received.

Relevant Documents

Issued: October 16, 2018

 The Cree Nation Government is issuing  a  tender  for  the  provision  of  furniture  for  a  Youth Custody Facility currently being constructed in the Cree First Nation community of Mistissini, QC, in accordance with the attached Information and Instructions to Bidders.

Tenders must be received by November 16, 2018 at 11AM. Sealed tenders can be hand delivered or couriered to the following address with the envelope addressed as follows:

“Tender 2018-T20 – Furniture for Youth Custody facility”

Cree Nation Government Department of Capital Works and Services (CWSD) 270 Prince, Suite 202

Montreal, Quebec H3C 2N3

Tenders will be opened and reviewed by the selection committee, at the Capital Works and Services’ office located at 270 Prince Street, Montreal, Quebec immediately following the tender closing time.

The Cree Nation Government reserves its right to reject any and all tenders at its sole discretion. The Cree Nation Government is not obliged to accept the lowest priced tender, nor is the Cree Nation Government obliged to accept any tender at all.

 1. General Information and Instructions

1.1 The Cree Nation Government, through the present call for tenders, is soliciting offers (“Tenders”) from interested bidders (the “Bidders”) to purchase the goods set out in Schedule A of the present Information and Instruction to Bidders

1.2 Any questions in relation to this call for tenders must be submitted in writing to the Cree Nation Government Capital Works and Services Department, via email to procurement@cngov.ca.

1.3 The question period for this call for tenders closes on November 9, 2018 and any questions received after that date shall not be answered

1.4 The Cree Nation Government will endeavor to issue an addendum, if required, or otherwise to answer any questions in writing to all Bidders simultaneously. All addenda will be posted on the système électronique d’appel d’offres du gouvernement du Québec (“SEAO”) via seao.ca. Bidders must acknowledge receipt of any addendum by including in their Tender submission a list of all posted addenda.

1.5 All Tenders must be in writing and must be delivered by hand, by registered mail or by pre-paid courier to the Cree Nation Government in a sealed envelope and must be received by the Cree Nation Government prior to 11 am on November 16, 2018 (the “Closing Time”). Verbal Tenders shall not be considered.

1.6 Bidders must submit one (1) original and two (2) copies of their Tender. Bidders must also submit one (1) digital copy of their Tender on a USB key, to be included in the sealed envelop.

1.7 Along with other documentation requested in this call for tenders, each Bidder must complete the “Bidder’s Response Form”, attached hereto as Schedule B, and return this document to the Cree Nation Government with their Tender by the Closing Time.

1.8 The Tender envelope must clearly indicate the name and coordinates of the Bidder, and be addressed as set out in the Notice of Tender.

1.9 The Cree Nation Government shall not accept responsibility for any partially transmitted or otherwise incomplete Tender. The Bidder must ensure that its Tender, including all required documentation, has been received by the Cree Nation Government by the Closing Time.

1.10 The Cree Nation Government shall not be responsible or liable for any direct or indirect costs incurred by the Bidders in the preparation of a Tender.

1.11 Each bid must include a certified cheque in an amount equivalent to 10% of the value of the bid, made payable to the CNG, or by a bid bond in the same amount and valid for a period of sixty (60) days from the closing date. This bond shall be exchanged at the signing of the contract for performance bonds for wages, materials and services, each one correcponding to 50% of the amount of the amount of the contract.

1.12 Tenders received by the Cree Nation Government after the Closing Time will be returned unopened to the Bidder, provided that a return address is indicated on the sealed envelope, failing which the Tender will be destroyed without being

1.13 Tenders, as well as all related documents and communications, shall be in English.

1.14 The Cree Nation Government reserves its right to reject, at its sole discretion, any or all Tenders or any part of any Tender at any time. Tenders that contain qualifying conditions, that lack a document or information that the Cree Nation Government deems to be essential, or that otherwise fail to comply substantively with this call for tenders shall be automatically disqualified and rejected.and rejected.

1.15 Unless otherwise prescribed in the present Information and Instructions to Bidders, the bid price of any Tender shall be a total, all-inclusive, fixed sum amount. The price shall not include Provincial Sales Tax and Goods and Services

1.16 Bidders shall not, at any time prior to the issuance of the Notice of Award, communicate or attempt to communicate, directly or indirectly, with any other employees or representatives of the Cree Nation Government in relation to this call for tenders, other than in accordance with subsection 2.

Related Documents